Administrative Assistant
KAAST Machine Tools Aldan, PA
Administrative Assistant
Full Time • KAAST Machine Tools Aldan, PA
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
KAAST Machine Tools is a leading distributor of industrial metalworking machine tools and fabrication equipment across North America. With headquarters and a warehouse in the Philadelphia area, a second location in Chicago, and continued expansion ahead, we are a growing company seeking strong team members who want to grow with us.
Position Overview:
We are seeking a dependable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who is proactive, detail-oriented, and comfortable managing schedules, communication, and internal processes in a fast-paced environment.
We are seeking a dependable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who is proactive, detail-oriented, and comfortable managing schedules, communication, and internal processes in a fast-paced environment.
You will work closely with all departments—including leadership, sales, and service—playing a key role in coordinating service activities, maintaining organization, and supporting overall business operations.
Key Responsibilities:
- Coordinate service team scheduling, including technician travel and parts availability
- Communicate with manufacturers regarding equipment orders, parts, and logistics
- Maintain accurate records and updates within CRM system
- Assist with basic bookkeeping tasks using Excel (formulas, data entry)
- Answer and direct incoming calls
- Manage incoming and outgoing mail, including bulk mailings
- Track and order office supplies
- Support internal projects and administrative tasks as needed
Qualifications:
- 2+ years of administrative experience
- 2+ years of Microsoft Excel
- Experience working with CRM systems
- Strong communication and organizational skills
- Ability to manage multiple priorities and timelines effectively
- Ability to multitask and prioritize effectively in a fast-paced environment
- Positive attitude with a willingness to learn and problem-solve
- Familiarity with QuickBooks is a plus
- Experience in a manufacturing, distribution, or technical environment is a plus
What We're Looking For:
A reliable, organized individual who takes initiative and ownership of their work. The ideal candidate is adaptable, detail-oriented, and able to manage multiple responsibilities while maintaining a positive, can-do attitude.
A reliable, organized individual who takes initiative and ownership of their work. The ideal candidate is adaptable, detail-oriented, and able to manage multiple responsibilities while maintaining a positive, can-do attitude.
Must reside within a reasonable commuting distance of Aldan, PA 19018.
Experience:
- Administrative Assistant: 2 years (Required)
- Microsoft Excel: 2 year (Required)
- CRM software: 1 year (Preferred)
KAAST Machine Tools, established in 2010, is a leading manufacturer and distributor of high-performance metalworking machinery and fabrication equipment. We provide one of the most extensive line-ups in the industry, serving everyone from small job shops to large-scale industrial production facilities. Whether your application requires high-speed CNC Machining Centers, CNC or manual lathes, automatic bandsaws, or precision grinders, our inventory provides a wide range of solutions.
Beyond chip-making, our warehouse has a full selection of fabrication equipment, including hydraulic press brakes, shears, plate and angle rolls, ironworkers, and more to meet your metal fabrication demands. With our main headquarters and warehouse in Philadelphia, PA, and a showroom location in Chicago, IL, KAAST maintains an inventory of over 160 machine tools in-stock and ready to ship. This dual-location advantage helps minimize lead times and allows us to provide fast, reliable delivery across the United States.
Beyond chip-making, our warehouse has a full selection of fabrication equipment, including hydraulic press brakes, shears, plate and angle rolls, ironworkers, and more to meet your metal fabrication demands. With our main headquarters and warehouse in Philadelphia, PA, and a showroom location in Chicago, IL, KAAST maintains an inventory of over 160 machine tools in-stock and ready to ship. This dual-location advantage helps minimize lead times and allows us to provide fast, reliable delivery across the United States.
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