Office Manager - Administration & Operations
KAAST Machine Tools Aldan, PA
Office Manager - Administration & Operations
Full Time • KAAST Machine Tools Aldan, PA
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Health insurance
- Paid time off
- Vision insurance
KAAST Machine Tools is a leading manufacturer and distributor of high-quality machine tools and fabrication equipment across North America. We are experiencing rapid growth, with headquarters and a warehouse in the Philadelphia area, a second location in Chicago, and additional expansion planned.
Position Overview:
We are seeking an experienced and highly organized Office Manager to oversee daily office operations, support staff, and ensure efficient administrative processes. This role requires someone who is proactive, adaptable, and capable of managing multiple priorities in a fast-paced environment.
You will work closely with senior management, including regional sales managers and the service manager, playing a key role in maintaining organization and streamlining business processes. The ideal candidate is confident, capable, and focused on keeping operations running smoothly.
Key Responsibilities:
- Oversee daily office operations and administrative processes
- Supervise and support administrative staff
- Act as the main point of contact for vendors, contractors, and factories, coordinating equipment orders and deliveries
- Maintain office systems, records, and filing, including CRM and internal systems
- Assist with bookkeeping and financial reporting (QuickBooks)
- Support HR-related tasks, including onboarding, record-keeping, and policy administration
- Handle sales invoicing and payments, and oversee delivery and installation scheduling
- Communicate with internal teams and customers to ensure smooth operations
- Coordinate administrative aspects of company events and trade shows
Qualifications:
- 3+ years of experience in office management or similar administrative leadership role
- Strong leadership, communication, and organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with CRM systems (SuiteCRM or similar preferred)
- Experience with QuickBooks
- Ability to multitask and prioritize effectively in a fast-paced environment
- Professional, positive attitude with strong problem-solving skills
What We’re Looking For:
A dependable, proactive individual who takes ownership of office operations and supports the team effectively. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple responsibilities while maintaining a positive, solutions-oriented approach.
Pay: Compensation is flexible and will be tailored to the experience, skills, and overall value the candidate brings to the role.
KAAST Machine Tools, established in 2010, is a leading manufacturer and distributor of high-performance metalworking machinery and fabrication equipment. We provide one of the most extensive line-ups in the industry, serving everyone from small job shops to large-scale industrial production facilities. Whether your application requires high-speed CNC Machining Centers, CNC or manual lathes, automatic bandsaws, or precision grinders, our inventory provides a wide range of solutions.
Beyond chip-making, our warehouse has a full selection of fabrication equipment, including hydraulic press brakes, shears, plate and angle rolls, ironworkers, and more to meet your metal fabrication demands. With our main headquarters and warehouse in Philadelphia, PA, and a showroom location in Chicago, IL, KAAST maintains an inventory of over 160 machine tools in-stock and ready to ship. This dual-location advantage helps minimize lead times and allows us to provide fast, reliable delivery across the United States.
Beyond chip-making, our warehouse has a full selection of fabrication equipment, including hydraulic press brakes, shears, plate and angle rolls, ironworkers, and more to meet your metal fabrication demands. With our main headquarters and warehouse in Philadelphia, PA, and a showroom location in Chicago, IL, KAAST maintains an inventory of over 160 machine tools in-stock and ready to ship. This dual-location advantage helps minimize lead times and allows us to provide fast, reliable delivery across the United States.
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